Cloud Based File Server

Welcome to NETVN channel! If you’re looking to create a file server for your small or medium-sized company, you’ve come to the right place. In this article, we will guide you through the process of setting up a cloud-based file server using Windows Server. So, let’s get started!

Cloud Based File Server
Cloud Based File Server

Setting Up the Server

Before we begin, it’s essential to set up a static IP address for your server. In this example, we will use the IP address Once the static IP address is configured, you can proceed to change the server name. Restarting the server will be required after renaming it.

To optimize the server for file storage and easy resource management, we will turn it into a Domain Controller. Additionally, we will install the File Server Resource Manager for enhanced functionality.

Configuring the Domain Controller

Upgrading the server to a Domain Controller requires some domain configuration. You will need to set up the domain based on your company or organization’s requirements. Make sure to set a recovery password and follow the steps to complete the setup. Once the setup is complete, the server will automatically restart and join the newly created domain.

Setting Up DNS

To ensure smooth communication between devices, it is important to set up DNS (Domain Name System). DNS allows for the mapping between IP addresses and hostnames. In this video, we will map IP address to the hostname ‘sv1’. To check if the DNS settings are correctly configured, you can use the command prompt.

Dividing Resources for Different Groups

To efficiently manage resources within your company, it is advisable to divide them into Organizational Units, groups, and users. By creating separate accounts for each person and assigning them to specific groups, you can control resource access. For example, in this video, an Organizational Unit named ‘New York’ is added, along with two groups named ‘IT’ and ‘Sales’. The IT group consists of members John and Jennifer, who will have exclusive access to certain data. This ensures privacy within the company and facilitates easier data management.

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Setting Up Shared Hosting

To allocate server resources to different groups and their members, you can set up shared hosting. In this example, there are two hard drives on the server: one for the Windows operating system and the other for data storage. After initializing and partitioning the data storage drive, it is formatted as NTFS and named ‘Storage’. Next, shared hosting is configured, assigning partition D to the IT and Sales groups. This allows users to access the shared folder through a specific path. By setting appropriate permissions, users without access rights will not be able to discover the folder over the network.

Managing Folder Permissions

To further protect data privacy and ensure that only authorized users can access specific folders, you can set up folder permissions. In the ‘DATA’ folder, separate folders for IT and Sales are created. Edit permissions are granted to the IT group, allowing John and Jennifer to make changes to the IT folder. On the other hand, Sales group members do not have access to the IT folder, and vice versa. This segregation of data simplifies management and prevents unauthorized access.

Automating Network Drive Mapping

Deploying a domain brings numerous advantages, including automatic network drive mapping. For example, the IT folder can be automatically mapped to computers belonging to the IT group. To achieve this, a new group policy is created, configuring the necessary settings. By specifying the path, selecting the drive character, and enabling the reconnect option, the network drive mapping is set up. Clients joining the domain will have their respective network drives generated automatically, simplifying file access.

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Joining the Domain

To join the domain, clients need to set up a static IP address and configure the DNS IP address to match the server’s IP address ( in this example). After completing these steps, clients can join the domain using their respective usernames and passwords. Once joined, clients will have access to the file server, and a new drive will appear on their computers.

Setting Limits and Monitoring Resources

To prevent resource overload and ensure fair usage, it is advisable to set limits for groups. Templates are available for use, or you can create custom limits. In this video, a limit template is applied to the IT group, restricting John and Jennifer to upload a maximum of 10GB of data. Additionally, multimedia files and executables are restricted from being uploaded to the IT folder. Similar limits can be applied to other folders as needed.

Monitoring server resources is crucial for effective resource planning. By setting up reports, you can track storage usage by teams and plan for upgrades if necessary. These reports provide insights into the server’s resource allocation and help in managing storage more efficiently.


Congratulations! You have successfully created a cloud-based file server for your small or medium-sized company. In this article, we covered the basic steps, including setting up the server, configuring the Domain Controller, dividing resources, setting up shared hosting, managing folder permissions, automating network drive mapping, joining the domain, setting limits, and monitoring resources. By following these steps, you can enhance collaboration and secure file management within your organization.

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Thank you for reading, and we hope you found this guide helpful. Don’t forget to like and subscribe for more informative content!

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